George Street Normal School Board of Trustees
Georgies Before School and After School Care
TERMS AND CONDITIONS
December 2022
The George Street Normal School Board of Trustees welcomes enrolments for Georgies before school and after school care and asks parents/caregivers to agree of the following terms and conditions:
Permissions for Minor Medical Treatment
- I hereby give permission to the Georgies staff to administer medically prescribed medication to my child. Full information on dosages will be provided by the doctor/pharmacist, together with the medication. I understand that the Georgies staff will formally record each time a medication is administered. I acknowledge that while all care will be taken by Georgies staff, I will not hold Georgies responsible for any missed dosages.
- I hereby give my permission for the Georgies staff to treat my child if a minor accident occurs. I also understand that every effort will be made to contact the caregiver should a medical situation arise.
- In the case of a more urgent matter I understand an ambulance will be called first, then I will be notified.
- Georgies staff may apply sunblock to my child as appropriate.
Attendance
- I understand that an attendance roll will be kept and the Supervisors will take all reasonable steps to ensure the safety and wellbeing of the children in their care for the period of attendance.
- I understand that I am responsible for collecting my child from Georgies at the end of their booking. A late pickup fee will be charged after this time.
- I understand that the level of behaviour expected by children at Georgies is consistent with the standards required at George Street Normal School and attendance is conditional upon this. Stand-down period or exclusion is at the sole discretion of Georgies Head supervisor.
- If a child becomes ill during the session they will be made comfortable and parents will be notified. At the discretion of the head supervisor/supervisor parents may be asked to collect their child as soon as possible.
Cancellation
- All cancellations must be made in writing to the head supervisor of Georgies (email: georgies@georgestreet.school.nz).
- I understand that cancellation of a booking will incur a charge of 50% of the booked session rate, unless that cancellation is made 24 hours or more before the session begins.
- If there is no cancellation made for any booked sessions, a full session rate will be charged, regardless of attendance.
- Cancellation due a child’s illness, requiring absence from Georgies, will incur a 50% penalty, however, parents must notify Georgies by phone or email, (separately to advising the school), advising that the child will not be attending Georgies.
Fees, Payment and Contact
- Confirmation of bookings is at the sole discretion of Georgies.
- Fees are as advertised but are subject to change.
- I agree to pay for sessions that I book.
- I understand that it is my responsibility as parent/caregiver to sign my child in and/or out at the appropriate times. Fees will be charged according to sign in/out times.
- Invoices are sent to my AIMY Plus parent dashboard on a fortnightly basis. Statements are emailed at the beginning of each month.
- Interest on overdue invoices shall accrue daily from the date when payment becomes due, until the date of payment, at a rate of ten percent (10%) per calendar month.
- In the event that my payment is dishonoured for any reason then you shall be liable for any dishonour fees incurred by Georgies.
- If I default in payment of any invoice when due, I shall indemnify Georgies from and against all costs and disbursements incurred by Georgies in pursuing the debt including legal costs on a solicitor and own client basis and Georgies collection agency costs.
- Without prejudice to any other remedies Georgies may have, if at any time I am in breach of any obligation (including those relating to payment) Georgies may suspend or terminate the enrolment and is absolved of its other obligations under the terms and conditions. Georgies will not be liable to me for any loss or damage that I may suffer because Georgies has exercised its rights under this clause.
10. If any account remains overdue after thirty (30) days, then an amount of the greater of twenty dollars ($20.00) or ten percent (10%) of the amount overdue (up to a maximum of two hundred dollars ($200.00)) shall be levied for administration fees, and become immediately due and payable.
11. I understand that if I am paying via Credit Card, I will be charged credit card fees of 4.5%.
12. By agreeing to these terms and conditions I authorise Georgies to:
- collect, retain and use any information about me for the purpose of assessing your creditworthiness or services to me; and
- disclose information about me, whether collected by Georgies from you directly or obtained by Georgies from any other source, to any other credit provider or any credit reporting agency for the purposes of providing or obtaining a credit reference, debt collection or notifying a default by me.
13. Pending bookings may not be confirmed if an account is in arrears.
14. I understand it is my responsibility to ensure that the contact information kept on file by Georgies is always current.
Damage to property/resources
If a child causes damage to Georgies resources and/or property or to any venue that Georgies operates from or that venue’s resources and/or property, all costs of repair or replacement will be met by the parent/caregiver and will be added to the parent/caregiver’s account.
Privacy and Confidentiality
- I understand that Georgies staff may confidentially contact relevant school staff to discuss a child. Parents/caregivers will be notified that this contact has been or will be made.
- I acknowledge that the information contained herein is confidential and, pursuant to the Privacy Act, will only be used by the Georgies team to effectively care for my child/ren and not used or distributed for any other purposes. Representatives from the Ministry of Social Development OSCAR Approvals team may view this information as part of the programme assessment process.
Changes to Terms and Conditions
Georgies will give a minimum of four weeks’ notice for any changes to the above Terms and Conditions. All changes will be communicated via email, website and electronic newsletter.
